Fuel cards explained

There are loads advantages for using a fuel card, the main ones offer cost savings, improve security and streamline administration. Here are some of the main benefits:

  • Savings on fuel purchases
  • Security benefits such as purchase restrictions and driver/vehicle-specific cards
  • A reduction in administration time and paperwork
  • VAT approved invoices outlining all transactions

There are lots of fuel cards on the market and all of them will offer you different benefits. To get the most out of a fuel card you need to find the card that is best suited to your fleet. For example, a haulage company with five trucks operating in Yorkshire will require a different fuel card from a manufacturing company operating a mixed fleet of vans and cars across the UK.

Fuel cards are accepted at a wide range of re-fuelling sites, from supermarkets and motorway sites to HGV-friendly service stations and European forecourts. Each fuel card varies so make sure you choose a fuel card that suits your needs.

You can use a fuel card to pay for a range of products but it depends on the purchase category of your card. You choose the category during the setup of your account.

Most cards allow the purchase of fuels and lubricants and some also allow you to purchase shop goods, car wash credits and vehicle-related accessories. Check with your card provider.

Fixed price cards are especially designed for hauliers. A nationwide diesel price is set weekly, based on the 'bulk' market. This fixed 'bulk' or 'bunker' price is usually lower than the pump price and can offer significant savings on fuel costs for diesel fleets.

Choose the supplier and follow their instructions.

Yes – most cards will send you an invoice every week with information on every transaction that has been made, along with details of the card and vehicle that the transaction is linked to.